[Home](/)/[Resources](/resources)/Declaration of Conformity template DoC templateDownload # Declaration of Conformity Template (Download + Guide) The EU Declaration of Conformity is a legal document that declares your product meets all applicable EU requirements. This guide provides a complete template structure with required elements and an example to help you create a legally valid DoC for your CE-marked product. Copy Link[Share on WhatsApp](https://wa.me/?text=https%3A%2F%2Fkrono-labs.com%2Fguides%2Fdeclaration-of-conformity-template) [Free roadmap tool](/platform/start) Free · no account required Problem ## The DoC is a legal commitment, not a form Many founders treat the Declaration of Conformity as a final checkbox—something to sign and file away after testing is complete. This is dangerous. The DoC is a legal declaration that the product meets all applicable EU requirements. The person who signs it takes personal responsibility for that declaration. If market surveillance authorities request your technical file and find inconsistencies, missing evidence, or version mismatches, the signed DoC becomes evidence of non-compliance rather than protection against it. The company and the signatory can face fines, product recalls, and personal liability. The pain point is not creating the document itself. The pain point is ensuring the document accurately reflects a product you can actually defend. This requires completing the technical file, risk assessment, and evidence collection before the DoC is ever signed—not after. Requirements ## Required elements of a valid DoC ### Manufacturer information Full legal name and address of the manufacturer. If using an authorised representative, include their information and state the DoC is issued on their behalf. ### Product identification Type, batch, serial number, or other elements to uniquely identify the product. Must match the exact configuration that will ship. ### Declaration statement Standard EU wording: 'This declaration of conformity is issued under the sole responsibility of the manufacturer.' ### Object of declaration Description of the product sufficient to allow unequivocal identification. Include model numbers, variants, and firmware versions. ### Applicable directives List of all applicable EU directives with their references. For example: RED 2014/53/EU, EMC Directive 2014/30/EU, RoHS 2011/65/EU. ### Harmonised standards List of harmonised standards applied, including reference numbers and versions. Verify these are current in the Official Journal. ### Conformity assessment procedure Statement of the conformity assessment module followed, typically Module A (internal production control). If a Notified Body was involved, include their ID number. ### Authorized representative (if applicable) Name and address of the EU authorised representative, if the manufacturer is outside the EU and uses one. ### Date and place Date and place where the DoC was issued. This establishes when the declaration takes effect. ### Signature Signature of a person authorised to bind the manufacturer. This creates legal liability for the declaration. Process ## Example DoC structure ### Header EU DECLARATION OF CONFORMITY - prominently displayed at the top of the document ### Manufacturer details \[Company Name\], \[Address\], \[Country\] - or authorised representative details if applicable ### Declaration statement We, \[Company Name\], declare that the product \[Product Name/Model\] is in conformity with the following directives: ### Directives list • RED 2014/53/EU • EMC Directive 2014/30/EU • RoHS Directive 2011/65/EU • GPSR (EU) 2023/988 ### Standards list • EN 301 489-1 v2.2.3 • EN 301 489-17 v3.2.1 • EN 62368-1:2014/A11:2017 • EN IEC 63000:2018 ### Conformity assessment Conformity assessment procedure: Module A (internal production control) ### Authorised signatory Name: \[Name\], Position: \[Position\], Date: \[Date\], Signature: \[Signature\] Structure ## Signing best practices The signature on the Declaration of Conformity creates legal liability. Follow these practices to protect your company. 01 Sign only after the technical file is complete and internally reviewed 02 Ensure the signatory is authorised to bind the manufacturer (director, CEO, or delegated authority) 03 Verify all product descriptions, model numbers, and standards are accurate and current 04 Confirm the technical file evidence matches the exact product version described in the DoC 05 Retain the signed DoC with the technical file for the required retention period (typically 10 years) 06 Keep a record of who signed, when, and under what authority ## Learn this properly, not just for one product In-depth courses and books that teach the process — not a one-off answer you'll need to look up again next time. [Start the course — $149](/courses/01-ce-marking-for-electronics-engineers)[Free roadmap tool](/platform/start) [Prefer to read? Get the book — $24.99](/books/01-ce-marking-for-electronics-engineers) ## Frequently asked questions ### Can I use a Declaration of Conformity template? Yes, templates are acceptable as long as they include all required elements and are customized with accurate product-specific information. The template must be filled out completely and accurately for your specific product. ### Does the Declaration of Conformity need to be on company letterhead? While not legally required, using company letterhead is best practice and adds credibility. The key requirements are the content elements, not the format. However, professional presentation is recommended. ### Can I sign the Declaration of Conformity electronically? Yes, electronic signatures are acceptable for EU Declarations of Conformity. The signature must be from a person authorised to bind the manufacturer, and the signed document must be retained as part of the technical file. ### How long must I keep the Declaration of Conformity? The Declaration of Conformity must be retained for 10 years after the last unit is placed on the EU market for most directives. Medical devices have a 15-year requirement (30 years for implantables). [ Map your product, free Every standard, document, and test that applies — free, no account required. Start mapping](/platform/start) Learn this properly In-depth course that teaches the full process, not just this one answer. [Start the course — $149](/courses/01-ce-marking-for-electronics-engineers)[Prefer to read? Get the book — $24.99](/books/01-ce-marking-for-electronics-engineers) Related guides * [How to create a Declaration of ConformityStep-by-step guide to creating a legally valid EU Declaration of Conformity: required elements, common mistakes, and an example…](/guides/how-to-create-declaration-of-conformity) * [Complete CE documentation bundleA deep guide to the complete CE documentation bundle: Declaration of Conformity, technical file, risk assessment, test evidence…](/guides/complete-ce-documentation-bundle) * [Technical documentation for CE markingComplete guide to CE technical documentation: required elements, file structure, evidence requirements, and how to build an rev…](/guides/technical-documentation-for-ce-marking) * [CE marking overviewCE marking is a manufacturer's declaration that a product meets all applicable EU requirements.](/guides/ce-marking) Educational resource only. CE responsibility remains with the manufacturer or authorised representative. Verify current law, standards, and product-specific evidence before signing.